By-Laws of the Democratic Club Of Southwest Riverside County
Article I. Name
The name of this organization shall be the Democratic Club of Southwest Riverside County.
Article II. Purpose
The purpose of this club shall be to foster the ideals of the Democratic Party. To fulfill this purpose, the club will provide a constructive role for the volunteer in Democratic politics, will contribute to Party leadership and responsibility, will promote harmony within the Party, will support the Party platform, and will assist in the selection of Democratic candidates.
Article III. Membership
All members of the club shall be registered Democrats. If under the age of eighteen (18) years, or otherwise ineligible, they shall declare their intention of so registering. A member shall be considered in good standing if their dues are current, or have been waived due to economic hardship, their voting rights being subject to compliance with the other provisions of these bylaws.
Section 1. Types of Members: There are three types of members of This Club: Active Members, Student Members (under 18 years of age) and Associate Members. Student Members and Associate Members are non-voting members of the club.
Section 2. Dues
Dues, in the amount set by the membership, shall be due and payable upon joining the Democratic Club. Thereafter, membership dues shall be paid annually at the beginning of every calendar year. However, any new member paying dues after October 1st shall be deemed to be fully paid through December 31st of the following year. The membership of any member whose dues for a given calendar year remain unpaid beyond March 31st of that year shall be deemed to have lapsed and to be of no further force or effect.
Article IV. Officers
Section 1. Titles and Terms
Officers of this Club shall be President, First Vice President, Second Vice President, Third Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. They shall hold office for two years.
Section 2. Duties
The President shall be the Chief Executive Officer, preside over all meetings of the Club, the Board of Directors and the Executive Committee, appoint three Members-at-Large to the Executive Committee and appoint all other committee chairs, except as otherwise provided in these By-laws.
- 1st Vice President
The 1st Vice President shall perform duties of the President in the absence of the President, serve as Chair of the Program Committee, and fulfill other duties assigned by the President.
- 2nd Vice President
The 2nd Vice President shall serve as Chair of the Membership Committee, keep the membership list current (in coordination with the Treasurer), and fulfill other duties assigned by the President of the Club.
- 3rd Vice President
The 3rd Vice President shall serve as Chair of the Fund-raising Committee and fulfill other duties assigned by the President.
- Recording Secretary
The Recording Secretary shall record and have custody of the Minutes of the General Meetings, of the Board of Directors Meetings, and of the Executive Committee Meetings and fulfill other duties assigned by the President.
- Corresponding Secretary
The Corresponding Secretary shall prepare notices of meetings, Chair the Communications Committee, assist with the newsletter and other publications, and fulfill other duties assigned by the President.
The Treasurer shall be responsible for the financial matters of the Club, keep the financial records, and for ensuring required filings with government entities related to the activities of the Club. The Treasurer with concurrence of the President may write checks for non-budgeted funds up to the amount of $99.00 without further approval.
Section 3. Elections
Elections shall be held at the first General Meeting in January of odd-numbered years and held by secret ballot. A majority of those members present shall be required to elect. The Nominating Committee shall consist of three Active Members and a chairperson appointed by the President. The Nominating Committee shall recommend one candidate for each elective office and give a report to the general membership at the October meeting. Additional nominations may be made from the floor at the January meeting before voting takes place.
Section 4. Vacancies
Should any officer fail to attend two consecutive General or two consecutive Executive Committee meetings without just cause, that office may be declared vacant upon written notification to that officer. The Executive Committee shall appoint a successor for the remainder of the term. Any such appointment shall be ratified at the next general meeting. If an officer resigns, the Executive Committee shall follow the procedure indicated above.
Section 5. Recall of Officers
10% of the Active Membership may petition for removal of any Officer. Any club officer may be recalled from his/her office by a two-thirds majority vote of the Active Members present and voting at a General Meeting of the Club. However, the number of Active Members present at such a meeting shall represent no fewer than 20% of the total Active Members of the entire Club. The motion to recall any officer shall be communicated in writing to that officer at least seven days before the meeting. If he or she wishes, the officer facing recall must be given an opportunity to defend himself or herself regarding the charges that led to the recall. This defense must be given at the meeting before the vote occurs. The results of the vote shall be communicated in writing to the concerned individual.
Section 6. Parliamentarian
The President shall appoint the Parliamentarian.
Article V Meetings
Section 1. General Meetings
There shall be a minimum of six General Meetings each year, at least one of which will be held in January. Other General Meetings shall be held at such time and place as specified by a majority of the Executive Committee.
Section 2. Quorum
A quorum at any General Meeting shall be 10% of total Active Members or at least 15 Active Members whichever is higher. A Quorum of the Executive Committee shall be fifty percent of the members of the Executive Board. A quorum of the Board of Directors shall be four elected Officers or 50% of the Board of Directors, whichever is smaller.
Section 3. Parliamentary Authority
Robert’s Rules of Order, Newly Revised, shall be the parliamentary rules for all matters not provided in the By-laws.
Section 4. Notice of Meetings
At least seven days prior to a General Meeting, a person designated by the President shall deposit in the regular United States mail or by electronic mail a notice addressed to each member in good standing. The notice shall specify the time, place, date of the General Meeting; describe any proposed resolutions, endorsements, elections, filling of a vacancy in any office, and proposed amendments to these By-laws being considered at the General Meeting. The mailing of the Club’s newsletter at least seven days prior to a General Meeting fulfills the obligation to provide notice of meetings. In months when the newsletter is not published, a person designated by the President will provide notice via regular United States mail or electronic mail.
Article VI. Executive Committee
Section 1. Functions
The Executive Committee develops policy with all policy matters open to the General Membership. The President will call the Executive Committee into emergency session whenever the need arises. Since these meetings are held in emergency situations, Executive Committee members may receive only 24 hours notice of the meeting and be contacted by telephone or e-mail. The actions of the Committee shall be ratified at the next regular Board meeting.
Section 2. Membership
Membership of the Executive Committee shall include all elected officers of the Club, the immediate Past President, and three members at large, appointed by the President.
Article VII. Board of Directors
Section 1 Functions
The Board of Directors shall develop an annual budget, carry out the Club’s business and perform any other duties provided for in the By-laws or in Robert’s Rules of Order, Newly Revised. For off- budget items, the BoD is authorized to approve expenditures up to $300. Expenditures over $300 must be ratified by the General Membership.
Section 2. Membership
Membership of the Board of Directors shall include all Club officers, the immediate Past President (ex-officio), current Committee Chairpersons, and three members at large appointed by the President. Additional ex-officio members are immediate past endorsed candidates who are club members in good standing. Ex-officio members shall be voting members of the Board of Directors but are not included in quorum count requirements.
Section 3. Meetings
The President shall call a meeting of the Board of Directors at least nine times per year. Special meetings may be called at any time by a majority of the members of the Board. In emergencies the Board may act by e-mail or telephone vote. The actions of the Board at Special Meetings shall be ratified at the regular Board meeting and reported at the next General Meeting.
Article VIII. Committees
The standing committees of the Club are as follows: Candidate Recruitment, Fundraising, Communications, Membership, Nominating, Precinct Organization, Program, Voter Registration, and Telephone. Except for the Nominating Committee, the Chair of each Committee appointed by the President of the Club shall recruit and appoint all other members of that committee. As amended: The standing committees of the Club are as follows: Candidate Recruitment, Fundraising, Communications/Public Relations, Membership, Newsletter, Nominating, Precinct Organization, Program and Voter Registration. Other committees may be established and dissolved by and at the sole discretion of the President, acting alone. Except for the Nominating Committee, the Chair of each Committee appointed by the President of the Club shall recruit and appoint all other members of that committee.
Article IX. Candidate Endorsement
Section 1. Endorsement
- The Club shall endorse only registered Democrats.
- The Club may support Democratic candidates in any partisan or non-partisan election only after these candidates have been endorsed by the Riverside County Democratic Central Committee.
- Non-Democratic candidates shall not be endorsed. Non-Democratic candidates may be rated acceptable or unacceptable if there is not a Democratic candidate in the race.
- The Club shall notify their membership at a club meeting, by email, or by post that endorsement consideration will be made for a particular race or races at least two (2) weeks prior to the endorsement consideration.
- Endorsements and ratings by the club shall not be construed as the official ratings or endorsement of either the California Democratic Party or the Riverside County Democratic Central Committee. Words to that effect shall be included and clearly visible wherever a chartered club’s rating or endorsement is referenced or made.
Section 2. Limitation of Guest Speakers
Since the Democratic Club may support only Democratic Candidates, candidates from other political parties will not be permitted to be guest speakers at any General Meeting of the Democratic Club during the period that these candidates are running for partisan office.
Article X. Termination of Membership
Section 1. Grounds for Termination
Membership in the Democratic Club may be terminated for any of the following reasons:
- Publicly advocating that voters should not vote for the nominee of the Democratic Party for any partisan office
- Publicly supporting a candidate from another party in a partisan race in which a Democrat is running
- Committing fraud or malfeasance.
Section 2. Motion to Terminate Membership
Any member of the Democratic Club of Southwest Riverside County may make a motion that an individual’s membership in the Club be cancelled for one of the reasons listed above. The motion to initiate this action shall state in detail the act(s) prompting the motion and shall be presented in writing to the Recording Secretary. If the motion passes, final action will be taken at the next regular meeting.
Section 3. Procedure for Termination of Membership
Within seven days the Recording Secretary will notify the member cited in the motion that his or her club membership has been questioned. The letter of notification shall include a) the names of the person who made the motion and who seconded it, b) the time and the place of the next general meeting of the Club, 3) that the cited member has the opportunity to attend that meeting and challenge the allegation(s). At the next general meeting, the maker of the motion and the cited member will have the opportunity to present the matter under scrutiny. The maker of the motion for cancellation will bear the burden of providing clear and convincing evidence to support his or her motion. After both sides have been heard, the Club members will vote on the motion. A two-thirds majority of members present and voting will be required for the motion to pass.
Article XI. Amendments
These By-laws may be amended by a two-thirds majority vote of members present at a General Meeting, after a minimum 30 day-notice of such proposed amendment has been given.
Policies/procedures not otherwise addressed in these bylaws will be addressed in the Standing Rules of the club.
Article XII. Disciplinary Jurisdiction
Club members and officers shall be subject to the rules, regulations, and disciplinary jurisdiction of the Riverside County Democratic Central Committee as set forth in these By-laws and in the Standing Orders of the Central Committee.
Article XIII. Requisite Provisions
Requisite provisions not covered by these by-laws shall follow those of the Riverside County Democratic Central Committee Constitution and By-Laws where applicable.